7 Ways Electronic Visitor Management Systems Save You Money

7 Ways Electronic Visitor Management Systems Save You Money

VMS Cost SavingsAn electronic visitor management system (VMS) leverages technology to protect employees, property, and data from unwelcome intruders. A VMS can save your organization money and boost your bottom line in the long run.

Below are seven ways an electronic visitor management system saves your organization money:

Prohibits unauthorized visitors to boost overall physical security.

An electronic VMS is the first line of defense between the outside world and your facility. It helps deter unauthorized visitors, reducing and even eliminating opportunities for theft of property and data.

Manages visitors and protects sensitive data.

Today’s VMS replace out-dated visitor “sign-in” systems with superior accuracy, faster processing, and improved data safety. A VMS collects identification information on every visitor, and stores it in a secure database for simplified reporting or auditing. Electronic storage protects your visitors’ personal information to prevent fraud and identity theft, with which physical log-in books are more susceptible.

Fast and efficient visitor check-in enhances security, cuts administrative costs.

Your VMS instantly prints photo ID badges for visitors at check-in. This provides easy tracking and identification while they are in the building. If a visitor history search becomes necessary, a report can be generated electronically. This quick method saves time and workforce costs that accompany a manual system.

Eliminates visitor interruptions.

Interruptions to employees eat into your bottom line. Research shows just one interruption can impact productivity and take up to 25 minutes for an employee to refocus. Just one disruption per day can cost you about 2.5 hours in lost productivity each week. A VMS reduces costly visitor interruptions to staff through automated check-in processes.

Fewer check in and administrative tasks mean lower operation costs.

A VMS is designed to perform the functions of a receptionist. They work much like unmanned airport kiosks that check in travelers. Visitors can check in by scanning their driver’s license or manually entering their information. The VMS provides the ability for guests to sign in at unmanned entrances while keeping visitor traffic secure.

VMS monitors check in.

A VMS manages contractors entering and exiting your facility. Businesses are able to digitally log and audit check-in and checkout time. This helps ensure your contractor billing is accurate and contained. 

Eliminates paper waste.

A VMS eliminates visitor sign-in sheets, and the time it takes to update, manage, and archive them. VMS makes guest data digital, helping the environment while reducing supply and administrative costs.

Investing in an electronic visitor management systems offer a significant return on investment throughout time. Improved productivity, enhanced efficiency, reduced supply and administrative costs, and increased physical security make VMS a surefire way to boost your bottom line.

 

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