Automating Common Office Tasks Helps Businesses Cut Costs
Every business’s goal is to boost profitability. When a company experiences tight profit margins, the first response is to cut expenses, although it’s not always the shrewdest solution. Cost cutting is arguably the easiest way to improve one’s profit margin, but business owners often overlook alternative approaches that may even be beneficial over the long term. Automating routine office tasks is an intelligent option for saving money over the long term.
Automating common tasks
Automating the day-to-day, time-consuming tasks associated with operating a business is economical, eliminates hours of lost productivity each week, and frees employees to focus on more productive work duties. Not only will automation bolster overall savings, a nominal investment in automation technology offers considerable ROI. Automation can help a company conserve dozens or even hundreds of hours in lost staff time each month. All a manager needs to do is multiply the number of hours employees spend on low-value work by their hourly salary, and the value of automation becomes readily apparent. Automation offers the added bonus of reducing or eliminating the risk of human error.
If you’re not already automating routine office tasks, here are some logical places to start:
Reception / Visitor Management
The cost savings of automating reception duties can be significant. Deploying a visitor management system at your building’s entrance will streamline the visitor check-in process, manage regulatory requirements, automatically record and store each visitor’s scanned identification information, and much more. A VM system will improve lobby efficiency and security, and provide flexibility for front office staff who are often juggling multiple responsibilities.
Today’s visitor management technology is easily customized to meet your company’s specific visitor check-in protocols. It also makes a great impression on visitors who appreciate that your organization takes security seriously.
Establishing and maintaining a social media presence has become essential for businesses in today’s digitally connected, competitive markets. Social software can automatically post your content to your social media sites at predesignated dates and times, and monitor your social media traction on search engines like Google. Managing social media sites manually can eat up hours of time, resulting in more lost productivity.
Customer relationship management (CRM) and marketing
Automated CRM and marketing platforms provide strategies and technologies that companies use to manage and analyze customer interactions and data throughout the customer lifecycle. The aim is to foster business relationships with consumers who become loyal customers. CRM technology facilitates customized communications with clients, sends automated messages, streamlines workflows, and provides analytic data to help managers strategize sales and marketing resource allocations.
There is a wealth of customizable automation technology available to help companies computerize everyday financial tasks such as bill paying, invoice management, tracking receipts and transactions, administering payroll tasks and more.
Automating data backup safeguards your company files, ensuring immediate, on-demand access to the most current and complete information stored in your company files, even if you experience a system failure or obstacle on your end.