The Location of Your Visitor Management Data Matters

The Location of Your Visitor Management Data Matters

Visitor Management DataMillions of businesses use a cloud provider for safeguarding their visitor management data. But, if you asked any of those business owners exactly where in the world their data is stored, chances are they couldn’t tell you.

Many people don’t realize that although the “cloud” retains data, it still needs to be physically stored on a server in some geographic location. Whether it’s flash or traditional hard drive storage, companies offering cloud storage service still need to have huge servers dedicated to storing data. These places are essentially vast server warehouses that run year-round.

The “where” of your data’s location is not always an easy question to answer. Many cloud service providers have servers all over the world, and most don’t openly disclose where they store data on an individual user basis.

Where Data is Stored

If you subscribe to a data security service based in another country (i.e. you could be based in New York and subscribe to a service in London), most likely your data is in the supplier’s country. However, today’s technology allows a supplier in most any country to provide data storage solutions anywhere in the world. Some companies that store visitor management data in the cloud establish a server in the home countries of their clients, although that is not always the case.

Many countries are still clarifying the rules around cloud software and where data should be stored. Mass surveillance, Safe Harbour rules and the nature of keeping your visitor data private, in partnership with the geographic location of your stored data, affects who is allowed to see it, regardless of their identity (i.e. government authorities, corporations, or even hackers).

Reputable companies have tried and tested security systems to ensure that only you have access to your data, but there are faceless companies out there offering the same amount of storage and functionality for less. Whether you choose to trust them or not, it is an important decision to take into account.

Understand Safe Guards

In addition, you should also know the safeguards that are in place to keep your data secure and accessible. Most reputable cloud storage providers will replicate your data several times on different servers to ensure that in the event of a catastrophe, your files are still safe. This is not to say that your data will ever be 100 percent safe; natural disasters, fires, and malicious damage (for example) can be planned for, but not necessarily avoided.

Contact Veristream today at 888-718-0807 for more information on visitor management and data security. Don’t just keep your employees and guests secure, keep your data safe from potential threats as well, whether they’re natural disasters or human trolls.

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