Easing Burden of Travel for Executives
Business Professional Travel
Even with today’s technology, travel is still necessary for many corporate executives. Traveling has become more and more time consuming and challenging, and for individuals that are on the road the majority of the time, it can take a serious physical and emotional toll. Here are ways to help ease the burden of travel, whether across town, or across the globe.
Pre-registration for expedient access to corporate offices
One of the challenges today for traveling executives is to keep track of all of the proximity access control cards for properties within their travel zone. In addition, lost, misplaced, or stolen cards can present a real threat to building safety. With a software as a service (SaaS) visitor and employee management system executives can quickly and easily pre-register their visit, alerting the security team and the visiting office of their arrival all prior to his or her departure. The host office can also designate hours the visiting executive has entry, under what protocols, and for how long. Web-based site access systems such as Veristream’s iSiteAccess™ help the visitor, the home office, and the branch office to coordinate visitors and adequately prepare for arrival.
Security awareness training for employees
A heightened awareness is essential for any individual traveling today. Employees of all levels should be trained to identify potential threats and know proper security protocols for different situations. Some situations may require sheltering in place, while others may call for the evacuation of the building or area they are in. Training should include how to identity suspicious packages, individuals, and how to alert proper authorities if something seems out of place.
Hotel security awareness
Executives have been targeted around the world in their hotels, and in other seemingly safe areas. It is important for travelers to ask the hotel about its security policies, and to make sure that the building is secure from unwanted visitors. A test call to the hotel to see if reception is willing to give out the room number of guests is vital; while not common in the United States or Canada, many foreign based hotels will readily give out the room number of individuals onsite. If available, it is recommended that executives use the hotel’s shuttle service to and from international hotels, when appropriate. While normal in Europe and North America, many shuttle services do not clearly mark their vehicles as part of their security protocols; however drivers should be required to provide identification prior to riding with them.
Parking lots — whether at airports, office buildings, or convention centers — are often targets for crime due to factors such as insufficient lighting, surveillance, and response. It is important to encourage traveling executives to park in well-lit areas and use shuttles when available. In high-crime or unfamiliar areas, it is wise to require executives to use valet parking when available, or a sedan service for door-to-door delivery. Taxis in some foreign countries may also increase security risks, and need to be taken with caution. Reputable hotels can recommend reputable taxis or sedan service companies in the area, and those are preferable to taxis hailed on the street.
Host country protocols, laws, and customs
It is important that executives visiting foreign countries understand the local customs and laws of the place they’re visiting. In some areas of the world, travelers can face severe penalties (not just financial) for behaviors or actions that are commonplace in North America or Europe. For example, in many Asian countries, visitors must carry photo identification at all times. In some Central and South American countries, it is illegal to wear clothing that resembles camouflage; even clothing that is distinctly not of military origin. The last thing any executive or their employer needs to worry about is breaking a law that may result with time in jail.