Foreign Nationals Visitor Tracking Compliance
SaaS is a Secure Way to Untangle the Web of Government Contractors and Foreign Nationals
Ex. Government Contractor that must Adhere to DOD Regulations Regarding Foreign Nationals Visitor Tracking
The United States government, along with most foreign countries, has a long list of requirements and procedures formulated to control the visits of assigned foreign nationals to government buildings and cleared contractor facilities. The Department of Defense has established its own specific programs, the Defense Personnel Exchange Program (DPEP) and the International Visitors’ Program (IVP) which applies to foreign nationals and their access to DoD and cleared contractor facilities.
As one might suspect, the procedures involved in requesting and granting clearance require negotiating confusing government channels and wading through piles of paper work. For example, while the Foreign Visits System did automate the DoD’s IVP application procedure, eliminating the manual review of two million pieces of paperwork, governments requesting clearance for one of their citizens must still follow a strictly prescribed path.
They must submit each request on a PC using a specified format, then transmit it to a FVS communications processor in the Pentagon, from which it will be sent to a FVS central processor. Next it will be sorted and passed on to one of four Defense Visit Offices (DVO), responsible for processing visitor requests for either the Army, Navy, Air Force, or DIA. Once the appropriate DVO decides on a staffing scheme for the DoD or commercial facilities involved, it returns its decision to the requesting embassy or organization via the same electronic pathway used for its submission.
Although these programs place the onus of the request procedures on the foreign governments requesting the security clearances, once clearances have been granted, it is up to American security forces at the facilities to control, manage, and document such visitors. And, as can be expected, the issued credentials carry their share of confusions and complications. For example, visits fall into three categories: one time visits for single short-term occasions, usually less than thirty days; intermittent visits which are recurring visits lasting for a specific period of time, usually up to one year in duration, and extended visits covering a single visit for an extended period, also good for up to one year.
It’s easy to see how the overlapping of these borders can lead to confusion as to who should be where and when. With this in mind, our embassies, military bases, and government offices have had to look far and wide for an efficient way to manage and control access procedures for government contractors and foreign nationals ex. government contractor that must adhere to DOD regulations regarding foreign nationals visitor tracking.
SaaS as a solution
Specific requirements for such a system included that it provide the strictest levels of security on the market today including real-time monitoring and management of audio and visual verification systems, managed access control, and online visitor management.
A visitor management system available as a cloud-based electronic security software-as-a-service (SaaS) could be a viable solution since not only would it be scalable, but it would allow simple deployment of highly secure technologies very efficiently around the globe, thereby reducing DoD IT resource and computing requirements. Veristream offers solutions that meet these requirements since they allow clients to manage their systems with a secure internet connection, allowing even mobile device and tablet usage. Meanwhile Veristream’s central monitoring stations provide support and ensured protection twenty-four/seven.
Onsite Visitor Management
A contractor cleared to work at a number of different sites may at times be required to carry individual access cards for each facility, presenting challenges for both traveling team members and security personnel. Not only that, but requiring cleared workers to carry a wallet full of access cards is begging for a gaping breach of security should a card be lost or stolen.
iSiteAccess eliminates this danger since it allows a worker to carry one card that works at all sites for which he has authorization. At the time of deployment, its web-based program allows for pre-registration, facilitating quick entry into all the facilities for which the worker has been granted clearance.
The security officials at each of these locations first reviews the requests to make sure proper protocols have been met. Using iSite Access allows security at the specific facilities to know whom to expect and when so they can determine the arriving visitors level of access, to which areas he can be granted admission, and at what hours of the day.
Should the worker leave the employ of the contractor before the end of his tour of duty, or report his missing, iSiteAccess would respond in real time to block access to anyone using the card.
Veristream has a variety of web-based visitor management solutions which can meet the requirements of a multitude of organizations. Contact us for information about iSiteAccess as well as iVisitor Business, iVisitor Multi-tenant, and Ivisitor Healthcare.