Visitor Management Logs & Auditing Tools
The Importance of Visitor Management Logs & Auditing Tools
Visitor logs and audit trails are important to maintaining a record of visitor activity in your business. Audit trails can assist in detecting overlooked security violations, productivity issues and flaws in security protocols.
A visitor management audit trail is a series of records of visitors while they’re on your premises. Auditing visitor logs can help identify individual accountability, reconstruct events and provide evidence of possible violations.
Visitor management systems are not only effective in catching individuals who have committed a security violation while on your premises, they can actually prevent security breaches by promoting proper behavior in people who know auditing trail software is in place. Studies show that people are less likely to attempt to circumvent security policy if they know that their actions will be recorded in an audit log.
Audit trails can be used with access control systems to identify and provide information about visitors suspected of entering areas of the building that they are not authorized to access – database closets, managerial offices, etc.. A visitor audit trail will record everyone who enters your business and identifies their movements up to the time they exit the building.
This can help management, law enforcement and forensic investigators determine who is responsible if an accident or crime occurs in your building. Visitor audit trails work in concert with other security components such as access controls, security cameras and electronic visitor passes to recreate an incident. Audit trails can also map an employee’s movement to see if they are skirting security protocols defined by their job responsibilities.
Even authorized access can be misused, which is where audit trail analysis can be very useful.
Visitor audit trails can be used to reconstruct events after a problem has occurred. Damage can be more easily assessed by reviewing audit trails to pinpoint how, when, and why an individual entered an area off-limits to them. Audit trail analysis can often distinguish between an intentional security breach and an innocent mistake, such as a visitor accidentally wandering into a high security area.
Visitor management to help businesses avoid improper liability claims
Security and staff should be trained to know what to look for in unusual visitor activity. Set a system for visitor security protocols in place and make sure everyone knows what the rules are and how they should react when a visitor is not where they should be.
Security and safety are two of a facilities manager’s most important responsibilities. To ensure they have a complete scope of any vulnerabilities, they should perform visitor management risk assessments routinely and run periodic visitor audit reports, even where there is no incident to investigate.
Incorporating a high-performance visitor management system into your business’s integrated workplace security system can verify that every guest is accounted for, keeping security at a premium.