Visitor Management Systems Can Save You Money

Visitor Management Systems Can Save You Money

Veristreams Visitor Management SystemsVisitor management offers many perks to the companies they serve. There’s the security of knowing unwelcome visitors won’t get in the building, and there’s the volume of data it collects that helps with compliance and provides insight on operational performance. A robust visitor management system is a great tool for any organization, even when the only motive is to streamline visitor check-in and check-out.

But, what if I told you a visitor management system can save you money too? Here are just a few examples:

Receptionist Optional
You can eliminate the receptionist, or if you like the friendliness of human interaction, a visitor management system will free him or her up to tackle other work activities while still maintaining a friendly persona up front. According to, the average salary for a receptionist in the U.S. is between $29,000 and $33,000, not including payroll taxes, benefits, etc. A visitor management system performs a variety of reception tasks in a fully automated and efficient manner, which can help you replace the costs of a receptionist.

Fewer Interruptions, Better Productivity
If you have an employee whose workstation is near the door or reception area, it’s guaranteed their productivity – and your bottom line – is suffering. Let’s say the employee near the door is interrupted by a visitor once a day. Just one interruption per day can interrupt the employee’s concentration for half an hour. Plus, the mere anticipation of interruptions can snuff productivity in a worker overall.

The research out of Carnegie Mellon University’s Human-Computer Interaction Lab revealed that it takes about 25 minutes to regain focus after being interrupted. Thus, that once-a-day interruption translates to about 2.5 hours of lost productivity each week. In a year, that’s 130 hours in lost productivity. Let’s say this employee earns $15 per hour. That’s $1,950 you’ve paid for your worker to get back in the zone. Moreover, people who are interrupted also perform at about 20 percent reduced capacity. Eliminating interruptions can restore your employees’ productivity, and put almost $2,000 back in your pocket.

In addition to increased efficiency and productivity, visitor management also offers:

  • Enhanced security
  • Automated check-in and check-out
  • Appointments and deliveries that are never missed

When your employee steps out for coffee, visitor management forwards a delivery notification to a co-worker and the package is accepted. When you’re running late for an appointment, and your appointment arrives early, visitor management sends you a notification that your appointment is early, so you can text or email your estimated time of arrival.

Do you really have money to spare? See what a visitor management system can do for your bottom line. Contact Veristream at 888-718-0807 to improve your security and efficiency and decrease your costs.


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